Planning & Coordination

Day of Coordination 

Perfect for the DIY Bride, Dry Hire Venues, Weddings at Home

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My favorite type of venues are 'DIY' or dry hire venues, as these provide couples with a blank canvas for you to get creative and truly make a celebration that’s bespoke and individual to you.  You may even be planning to hold your celebration at home in the garden with a marquee.

 

However, marquees events and dry hire venues do need a lot of consideration and a lot of planning both in the run up to the big day and in the set-up, either the day before or on the actual day. You will need to consider such elements as toilets, provision of water and power as well as all the usual event necessaries.

On the Day Coordination

Includes BUT NOT LIMITED TO...

  • Initial Consultation - 1 to 2 hour consultation in person (location dependant) or via Zoom call if preferred to discuss all the details of your day and how you want it to run, 2-3 weeks before the wedding.

  • Advice - Available via Email to discuss any queries you may have in your planning.

  • Supplier Liaison - On the day meeting all suppliers on the day for set up as agreed with you.

  • Venue Set Up - On the day coordination of remainder venue set up including table plans, decoration, lighting and music, ensuring the ambience and room are exactly how you envisaged.

  • Day Management - Discreet handling of any unexpected eventualities.

  • Schedule - Assist with order of events including the ceremony, wedding breakfast, speeches, cake cutting & first dance.

  • Emergency Kit - wedding kit box on hand including essentials such as safety pins, sewing kit, hairspray, tissues, make up, plasters, the list goes on…

  • Reception Set Up - Assisting with room turn arounds and table clearing for evening set up.

  • Presence On Site - My undivided attention for 10 hours on the wedding day, additional hours can be added.

 

PRICE FOR THIS SERVICE IS £650*

 

*Depending on complexity of the day’s events.

If 100 guests or more an assistant may be required at a small extra charge of £50.

 

ADD ONS

Additional hours available at £50 p/hr.

 

Venue set-up the day prior: to oversee and assist with set up the day before;

£175 for up to 3 hours.

£350 for up to 6 hours.

 

Month of Coordination

The helping hand if you need help bringing all your plans together

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Whether you have booked a dry hire venue or your hotel may have an onsite event coordinator, their role is to primarily act on behalf of the venue. The weeks running up to your day can be the most stressful, worrying how it will all come together. 

This partial planning service provides you with a reassuring helping hand to bring all those elements together and keeps you on track with your planning, providing invaluable advice and regular check ins. We can recommend trusted suppliers for all those final aspects and details you haven't been able to find. For those suppliers you have already booked, we will contact them to arrange all timings and organisational aspects of the day.

Includes BUT NOT LIMITED TO...

  • Initial Consultation - 2 hour consultation meeting in person or via Zoom call at least 5 weeks prior to the wedding discuss all the details of your wedding day and exactly how you want it to run.

  • On Call Advice - Unlimited email and phone calls to chat through any queries you may have in your planning.

  • Supplier Liaison - Contact with all your suppliers 4 weeks in advance to ensure all details have been included, checking timings and services booked.

  • Venue Liaison - with your venue or marquee provider on your behalf creating a comprehensive timeline of your day.

  • Supplier Co-ordination - Meeting all suppliers on the day for set up, ensuring they are on time and know where they need to be.

  • Venue Set Up - Coordinating the venue set up including checking table plans, decoration, lighting and music, ensuring the ambience and room are exactly how you envisaged.

  • Day Management - Discreet handling of any unexpected eventualities.

  • Schedule - Coordination of order of events including the ceremony, wedding breakfast, speeches, cake cutting & first dance.

  • Emergency Kit -  wedding kit box on hand including essentials such as safety pins, sewing kit, hairspray, tissues, make up, plasters, the list goes on…

  • Guest Liaison - Full assistance to the couple and their guests for the duration of the day.

  • Reception Set Up - Assisting with room turn arounds and table clearing for evening set u

  • Presence On Site - My undivided attention for 10 hours on the wedding day, additional hours can be added.

 

PRICE FOR THIS SERVICE IS £850*

 

*Depending on complexity of the day’s events.

If 100 guests or more an assistant may be required at a small extra charge of £50.

 

ADD ONS

Additional hours available at £50 p/hr.

 

Venue set-up the day prior: to oversee and assist with set up the day before;

£175 for up to 3 hours.

£350 for up to 6 hours.

 

The Total Package

If you have just got engaged or don't know where to start...

Full Wedding Planning Service

...then the full event planning service is perfect for you! The first few months of the planning process can sometimes be a confusing time.

 

Finding the perfect venue and location for your celebration can be a minefield with so many options available these days. Elegant hotels, and rustic barns are the usual go to venue, but what if you are looking for something truly unique, perhaps a vineyard or woodland retreat? 

With a vast list of secret venues and trusted suppliers, you can rest assured we can find your dream location, even if its a remote forest or a tipi by the river. Simply gorgeous! 

This package provides a tailormade bespoke service, which includes liaising with your venue staff, and all suppliers, whilst ensuring that the all important budget is adhered to.

Includes BUT NOT LIMITED TO...

  • Venue finding - If you haven’t already found your perfect venue(s), there are many hidden gem locations that you may not have considered.

  • Supplier Sourcing - trusted recommendations to build your wedding dream team. Ongoing liaison with your chosen suppliers to ensure flawless organisation and management of on the day.

  • Budget Management - creation of a realistic budget breakdown with suggested allocations for each element based on your priorities.

  • Styling & Design - creating mood boards and colour pallettes, to tablescape design & lighting. Bringing your vision to life and inspiring you with ideas.

  • Wedding Planning Weekends - scheduling things such as catering tastings, venue meetings, hair and makeup trials. Making the most of your limited time.

  • Venue Set Upbeautiful and thoughtful styling; leaving you to relax, enjoy the day before & get a good night’s sleep.

  • Wedding Day Timeline - creation of schedule and circulation to those involved. This will include all the behind the scenes jobs, giving you peace of mind.

  • Discreet Wedding Day Management - working hard behind the scenes ensuring everything runs seamlessly and there for you every step of the day.

  • Post Wedding Clean Up - ensuring the venue or marquee is cleared and everything is packed away.

  • Pre & Post Wedding Events Planning & Coordination - whether its a BBQ the night before or brunch the day after.

  • Special requests - however unusual! 

  • Unlimited Communication & Updates - meetings, phone calls, emails to suit your schedule.

  • Wedding Day Emergency Kit - available for use by you and your guests with over 50 emergency items from pain relief to safety pins, deodorant to phone chargers!

 

INVESTMENT FOR THIS SERVICE IS BASED ON 10% OF THE OVERALL WEDDING SPEND, (SUBJECT TO A MINIMUM FEE OF £1,200).

Typically equates to 300 hours of planning and coordinating.

 Modern, elegant weddings and events in Hampshire, Surrey and Berkshire and the surrounding counties of England

 

 07590 460313  |  hello@askweddingsandevents.co.uk

© 2015 Suzanne Killalea trading as ASK Weddings and Events